RPS Training Privacy Policy
Policy prepared by: RPS Training
Revised: 11/06/2025
Policy became operational in: 2018
Introduction
RPS Training needs to gather and use certain information about individuals.
Information can be held by us relating to customers, suppliers, instructors, business contacts, course delegates, employees and other people that the organisation has a relationship with or may need to contact.
1) Personal Data Held
Carry out its day to day functionality.
Produce a certificate for an individual who has attended a course.
Share the individual’s details with the appropriate accrediting body for the type of training undertaken.
Process sales invoices to companies or individuals for services provided by RPS
Process purchase invoices for services or materials provided to us
We record and store data on paper forms required to:
Carry out our day to day functionality, to test delegates who attend our courses.
To produce a certification for an individual / delegate who have attended a course.
Data can be collected/stored for:
The company and company contacts with whom RPS Training communicate with
The individual contacts, employed by these companies, who attend a training course and book training.
2) Data Collection & Storage
Data held on our hard drive consists of:
Company Contacts
The company whom the individual is employed by
ID Photo
Name
Job title and role within the company
Contact’s phone numbers
Contact’s company email address
Company address
Individual's Data
Company whom the individual is employed by
Name
Date of birth
Course dates
Course details
Scores
Passed/failed
Individuals’ data is collected through the completion of forms known as test sheets and course evaluation forms. These forms are completed by the individual on the course and by an RPS Training instructor
Data collected is used to create a certificate for the individual (delegate) which is then either sent to the contact at the individual’s workplace or a central contact, dependent upon the terms agreed in the invoice/booking confirmation from RPS Training.
3) Individual’s data shared to the following people/organisations
With the company that ordered the training in the form of a certificate and ID Card. This information will only include:
Name
Truck details (for the truck used during testing)
Dates of training
Instructor/Examiner that carried out the training/testing
4) Sharing of Data
It is a function of all training companies that they share data about who has been trained with the appropriate accrediting body.
The individual’s data is shared with the appropriate accrediting body as required by Health and Safety Law. This will include:
Name
Date of birth
Course start date
Course end date
Length of course
Duration of course
Test date
Instructor/Examiner name and registration number
Course type
Truck type
All the data that we hold on individuals who have done courses with us is classed as low risk. We hold no financial records or home addresses for these individuals.
5.0 Accuracy of Data
Collection of New Contacts and Accuracy of Data
We will endeavour to accurately collect the data it needs and provide clear and transparent justification for doing so, referenced at the point of collection, including a privacy policy that is accessible via the website
